Policies & Procedures

IEEE Communications Society (ComSoc)
Wireless Communications Technical Committee (WTC)

Policies and Procedures (P&P)

(Revised on 3 December 2019)

  1. WTC Charter

The mission of WTC is to sponsor publications, conferences, technical sessions, workshops, and other information exchanges on architectures, applications, systems, terminals and technologies to provide wireless, mobile, location-independent communication and computing in voice, data and visual media. Its areas of interest include techniques for achieving portability, ubiquity and transparency using mobile and wireless cellular networks ranging from physical layer, MAC layer, network layer to application layer. The committee also assumes the duty to nominate suitable candidates for ComSoc and IEEE awards, propose distinguished lecturer candidates, endorse deserving candidates for the election to IEEE Senior Member and Fellow grade, make contributions to standards in an organized for.

  1. Membership Requirements

Anybody can be a member of WTC. To become a member it is necessary to subscribe to the WTC mailing list as specified on the WTC web page. A member becomes an active member if he/she has attended (physically present or by teleconference) two or more of the prior five regularly scheduled WTC meetings. The WTC officers shall maintain an attendance list for each such meeting. All meetings of the WTC are open to the general public.

  1. Elected and Appointed Officers

The technical committee (TC) has three officers: Chair, Vice Chair, and Secretary, each of whom must be an IEEE Communications Society member. Student Members are not permitted to serve as elected TC officers.
All the three officers are elected positions. The TC Chair reports directly to the Vice President of Technical and Educational Activities (VP-TEA), in accordance with the IEEE Communications Society (ComSoc) Bylaws. The Chair represents WTC to ComSoc Technical Activity Council (TAC). The Vice Chair assumes the duty to support the Chair and taking responsibility of the Chair in his/her absence. The Secretary takes a role to assist the Chair and Vice Chair.
If a TC officer position becomes vacant before normal conclusion of his/her term, the remaining term shall be filled by special election of the TC. If such a special election is not held before or during the next regularly scheduled meeting, the VP-TEA, in consultation with the President, shall appoint someone to serve the remaining term. Positions filled shall be for completion of the interrupted term.

  1. Nomination and Election Procedures

Term: The nominal term for Chair, Vice-chair and Secretary shall be two years. WTC discourages an individual seeking more than one nominal term for the same position. However, a TC officer can be elected to a different officer position within the TC for a nominal term.

Nomination and Election Committee: Chair: Current WTC chair; Members: Past WTC Chair, 2nd Past WTC Chair, 3rd Past WTC Chair, a WTC member representative, who is appointed by the current WTC chair

Nomination: To facilitate the election of the new officers (Chair, Vice Chair and Secretary) in every two years. At the second year of their nominal term, the current officers are responsible to announce first call for nominations at the WTC semi-annual meeting at ICC. The second call, which is also final call, for nomination is announced, via WTC email list, at least four weeks before Globecom starts (usually before November 5). The open call for nomination is closed about two weeks before Globecom starts. The Nomination and Election (N&E) committee shall collect nominations of individuals for the three officer positions. Nominated persons shall be active members of the WTC and shall indicate willingness to serve if elected. The N&E committee shall discuss (either by teleconference, or through email, or in person) and possibly vote to select a slate of candidates for the three officer positions. In the case of more candidates for one or all the positions, then the candidates who are not selected to be listed on the official slate will be listed as eligible contender(s) for specified position(s). The slate of candidates and other possible candidates shall be announced one week before the election is to take place at the WTC meeting at Globecom.

Election: The election of new officers is to be administered by the current/outgoing WTC chair and is to take place at a WTC semi-annual meeting at Globecom. In the case that a position has only one candidate, then the election process is basically an approving process by the members present at the meeting. In the case that a position has more than one candidate, then the one received the highest votes from the members present at the meeting wins the election for the position.

Voting member: A WTC voting member shall be an active member of the WTC, or a past WTC officer, or a winner of WTC Recognition Award. In addition to the above, a WTC voting member must be an IEEE Communications Society member, or an IEEE Communications Society student member.

Post Election: The current/outgoing WTC chair shall keep a list of the members who attended the meeting. The outgoing WTC chair shall report the results of the election to the WTC membership, Director-Technical Committees and the VP-TEA within two weeks. Election results shall be authorized by the Director – Technical Committees upon consultation with the VP-TEA. Election results become valid when approved by the Director – Technical Committees and the VP-TEA. The Director – Technical Committees or the VP-TEA shall accordingly notify the serving TC chair within two weeks after receipt of the Election Report. If the Director – Technical Committees does not authorize the election results, the Director shall organize a new election on behalf of the TC. The new officers will take office on January 1st following the election at the Globecom meeting.

  1. Conduction of WTC meetings

The WTC meetings are held twice a year, one at ICC and the other at Globecom. The WTC chair is responsible to schedule with ComSoc for the time and place of the meeting. The meeting agenda items should be sent to the membership via WTC email list at least one week prior to the meeting. Meetings are open to any conference attendees. The WTC secretary or a designated substitute will take minutes. The meeting presentation slides and meeting minutes shall be made available on the WTC website after the meeting. Should voting occur at the WTC meeting, only members physically present or attending by teleconference have voting rights, and simple majority rules apply. If voting involves changes to the Policies and Procedures (P&P), then a two-thirds majority of members physically present or attending by teleconference is required.

  1. Supporting Activities

As appropriate, WTC will be active in all of ComSoc’s activities. This will include ComSoc conferences (such as ICC, GLOBECOM, WCNC, PIMRC, etc.) by providing representatives to their respective Technical Program Committees, by providing for professional review of submitted papers (by soliciting such assistance from among its membership) and by organizing mini-conferences, symposia, panels, short courses, tutorials, etc., as deemed appropriate by the Society and the WTC. Further, the WTC can individually organize workshops and conferences. Also, because of the broad nature of committee activities, collaborative sessions with other committees will be sponsored and heartily encouraged. As new technologies and application areas emerge, the WTC will seek to address aspects of these topics relative to its charter, and work with both the Strategic Planning Committee and Emerging Technologies Committee. The WTC will further support ComSoc journals, magazines, and standards activities by soliciting volunteers as authors and editors, submitting proposals, and identifying committee members from its membership. The WTC will seek ways to increase active participation of its members in information exchange related to the charter of this Committee, such as: stimulating Feature Topics and Special Issues of ComSoc journals and magazines; and by sponsoring workshops, tutorials, short courses, panel sessions, etc. on special topics.

  1. WTC Recognition Awards

As part of the TC activities, the WTC Recognition Award is established to recognize a person with a high degree of visibility and contribution in the field of “Wireless and Mobile Communications Theory, Systems and Networks”. The award will be given once a year and no more than two awards will be given per year.

WTC Recognition Award Committee: The Award committee will have 5 members as follows: Chair: Past WTC Chair; Members: Current WTC Chair, 2nd Past WTC Chair, 3rd Past WTC Chair, A WTC member representative, who is appointed by the WTC Chair for one year renewable for a maximum of one year.

Nomination and Selection: Nominations are solicited from WTC members. The nomination should include a (short) sentence for “what service or accomplishment” the person is nominated for and a one page supporting material. Additionally, letters supporting the nomination may be sent to the WTC Award Committee Chair (together with the nomination or separately). Award Committee members may not be nominated. The call for nomination is announced, via WTC email list, around 15th September each year, and the nomination is closed about 30th September. The Award committee will make its selection from all the received nominations and announce the awardee(s) by about 10th November. The Award will be presented to the Awardee(s) at Globecom or ICC. The TC Chair shall send the Awards Selection Report to the Technical Committees Director for approval. The Technical Committees Director shall approve the Awards Selection Report within two weeks of receipt. If the Director does not approve the report, the TC Chair shall be contacted to discuss the issues raised. A revised report may be submitted to the Director for approval. If the outstanding issues are not resolved between the Director and the TC Chair, the VP-TEA shall bring the matter to the TEA-C for a final decision.

  1. WTC Information Dissemination

The WTC will maintain an Internet Web page. This Web page will be accessible from the main ComSoc Web page. Announcements distributed to the WTC’s membership, notably meeting agendas and meeting minutes, opportunities for membership participation in WTC-sponsored activities, as well as election-related issues, will be made available on their Web page. The WTC will also provide at least one email exploder as an alternative for timely dissemination of information, and to welcome useful information from others.